QuickBooks Accountant Edition 2021 ( 5 User License ) – Downloadable or CD

    Price: $2,499.95

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      QuickBooks Accountant Edition

      Save time with easier, faster search.

      • Search between a range of values to find a transaction, instead of having to remember the exact amount.
      • Locate accounts, items and clients faster by typing in a partial name and having QuickBooks fill in the rest.

      Easily view and use new report filters.

      • In two clicks, see which filters have been applied to a report.
      • Use visible filters to easily reproduce memorized reports.
      • Easily toggle back and forth between reports.

      More time-saving features

      New features, like the ability to bulk delete or void transactions, and better manage client vendor-related expenses, will save you and your clients valuable time.

      Delete or void transactions in bulk.

      • Filter transactions to find the right ones to delete or void.

      • See which transactions are linked to others before deleting them.

      • Safeguard your data with integrated backup.

      Help clients stay on top of vendor-related expenses with Bill Tracker.

      • Track all vendor-related bills in a single window.

      • See which bills are overdue at a glance.

      • Take immediate action on any and all open items.

      A feature designed exclusively for you - the Accountant Toolbox.

      Carry your favorite tools wherever you go.

      More features that boost efficiency.

      Send portable company file

      Clients can easily send you a portable company file directly from QuickBooks — no need for you to teach and troubleshoot.

      Multi-Instance

      Save time by working in two company files at the same time2. Easily answer client questions about their file, without having to close your own file.

      Insights on Home Page

      Home page access to crucial client data like profit and loss, and income and expenses, without having to run reports.

      Accountant's Copy

      Work on your client's file, while they work on it too3. Your client works in the current period, while you adjust a prior – adjustments are merged quickly and easily.

      Find & fix client entry errors faster with Client Data Review.

      8 powerful tools to save you time.

      1. Reclassify hundreds of transactions all at once.
      2. Write-off multiple invoices on one screen.
      3. Fix incorrectly recorded sales tax payments.
      4. Troubleshoot inventory issues.
      5. Identify changes made to list items from a single window.
      6. Quickly view changes to account balances from the previous close.
      7. Instantly match unapplied vendor and customer payments/credits with invoices/charges.
      8. Clear up the Un-deposited Funds Account from one screen.

      New 2017 features

      • Automated reports: custom schedule what reports to receive and when*
      • Smart Search: a personalized autocomplete feature speeds up searches
      • Apply visible data filters to multiple reports on one screen

      Track income & expenses

      Know where your money is going.

      • Connect your bank and credit card to automatically download transactions*
      • Easily import previous financial data from Excel and other programs
      • Organize everything in one place with Customer, Vendor, and Employee Centers

      Invoicing

      Look professional and get paid faster.

      • Create professional estimates and invoices
      • Invoice for services, goods, and for billable time and expenses
      • Accept payments right from your invoices and send reminders on outstanding payments

      Run reports

      Better decisions with smart insights

      • Stay ready for tax time with reliable reports
      • Schedule automatic reporting including profit & loss, expenses, and balance sheets
      • Consolidate reports for multiple companies

      Send estimates

      Easily track and convert estimates.

      • Send professional estimates and track leads in one place
      • Convert estimates to invoices in a single click
      • Customize and automate pricing with Advanced Pricing

      Track sales tax

      Stay on top of sales tax.

      • Define which customers and which products are taxable
      • Track sales tax automatically throughout the month
      • Run sales tax liability reports so you know exactly what you owe

      Manage bills & accounts payable

      Know what you owe.

      • Clearly track bills and purchase orders in one place
      • Maintain cash flow and easily take action on unpaid bills
      • Take early pay discounts automatically

      Track time

      Track employee and billable time.

      • Track time and expenses by employee, project, client, or service
      • Enter hours yourself or give employees secure access to enter their own time
      • Run time reports to evaluate efficiency and productivity

      Track inventory

      Stay stocked for success.

      • Track products, cost of goods, and receive notifications when inventory is low
      • Easily adjust inventory to account for loss, theft, and shrinkage
      • Create purchase orders to keep track of what’s on order

      List limits

      Maximize QuickBooks performance.

      • Pro and Premier: Up to 14,500 items
      • Enterprise: More than 1 million items.

      Industry specific features

      Manage tasks unique to your industry.

      • Track profitability by product or by project and client
      • Bill clients progressively by job phase
      • Run industry specific reports including donor contributions, sales summary, and more

      Create and manage budgets

      Stay on the right track.

      • Create a budget from scratch or use previous years information
      • Track and view budget progress both in dollars and percentages
      • Run valuable budgeting reports

      Pay 1099 contractors

      Help stay compliant on all your 1099s.

      • Keep track of subcontractor payments and assign them to 1099 categories
      • Prepare and file 1099s right from QuickBooks
      • See who you’ve paid, what you’ve paid, and when

      Multiple users

      Save time when you work together.

      • Allows more than one user at a time*
      • Create a copy of your company file for your accountant
      • Protect sensitive data with user-access levels

      New 2017 features

      • Automated reports: custom schedule what reports to receive and when*
      • Smart Search: a personalized autocomplete feature speeds up searches
      • Apply visible data filters to multiple reports on one screen

      Track income & expenses

      Know where your money is going.

      • Connect your bank and credit card to automatically download transactions*
      • Easily import previous financial data from Excel and other programs
      • Organize everything in one place with Customer, Vendor, and Employee Centers

      Invoicing

      Look professional and get paid faster.

      • Create professional estimates and invoices
      • Invoice for services, goods, and for billable time and expenses
      • Accept payments right from your invoices and send reminders on outstanding payments

      Run reports

      Better decisions with smart insights

      • Stay ready for tax time with reliable reports
      • Schedule automatic reporting including profit & loss, expenses, and balance sheets
      • Consolidate reports for multiple companies

      Send estimates

      Easily track and convert estimates.

      • Send professional estimates and track leads in one place
      • Convert estimates to invoices in a single click
      • Customize and automate pricing with Advanced Pricing

      Track sales tax

      Stay on top of sales tax.

      • Define which customers and which products are taxable
      • Track sales tax automatically throughout the month
      • Run sales tax liability reports so you know exactly what you owe

      Manage bills & accounts payable

      Know what you owe.

      • Clearly track bills and purchase orders in one place
      • Maintain cash flow and easily take action on unpaid bills
      • Take early pay discounts automatically

      Track time

      Track employee and billable time.

      • Track time and expenses by employee, project, client, or service
      • Enter hours yourself or give employees secure access to enter their own time
      • Run time reports to evaluate efficiency and productivity

      Track inventory

      Stay stocked for success.

      • Track products, cost of goods, and receive notifications when inventory is low
      • Easily adjust inventory to account for loss, theft, and shrinkage
      • Create purchase orders to keep track of what’s on order

      List limits

      Maximize QuickBooks performance.

      • Pro and Premier: Up to 14,500 items
      • Enterprise: More than 1 million items.

      Industry specific features

      Manage tasks unique to your industry.

      • Track profitability by product or by project and client
      • Bill clients progressively by job phase
      • Run industry specific reports including donor contributions, sales summary, and more

      Create and manage budgets

      Stay on the right track.

      • Create a budget from scratch or use previous years information
      • Track and view budget progress both in dollars and percentages
      • Run valuable budgeting reports

      Pay 1099 contractors

      Help stay compliant on all your 1099s.

      • Keep track of subcontractor payments and assign them to 1099 categories
      • Prepare and file 1099s right from QuickBooks
      • See who you’ve paid, what you’ve paid, and when

      Multiple users

      Save time when you work together.

      • Allows more than one user at a time*
      • Create a copy of your company file for your accountant
      • Protect sensitive data with user-access levels

      Frequently Asked Questions

      What does it mean when we say Multi-User?

      Imagine your business has three people (owner, office manager and payroll clerk) who need to access one QuickBooks file at the same time. The business owner uses one QuickBooks license to run reports, while the office manager uses a second license to enter sales reports and receipts, and the payroll clerk uses a third license to run payroll and print checks.

      In this scenario, since three users are using QuickBooks, a 3 User product will be best suited to your business’ needs. Similarly, if your business only has two users that will need to access QuickBooks, a 2 User product will be right for you.

      What are the benefits of using QuickBooks Multi-User?
      • Multi-user access enables increased productivity and efficiency
      • All users have simultaneous access to your most up-to-date company file, ensuring accurate and efficient collaboration
      • You can also stay in control and keep your data protected — limit employee access by allowing different levels of user permission within your company’s file
      What is the maximum number of simultaneous users for a QuickBooks company file?

      The maximum number of simultaneous users (users accessing the file at the same time) for QuickBooks Pro is three users and Premier Edition is five users. A server does not count as a user if no one works on QuickBooks on the server itself. Our Enterprise Solutions product offers the ability for more users to work in the file at the same time.

      How can more than one person work on QuickBooks at the same time?

      The multi-user mode1 in QuickBooks Pro and Premier allows multiple users to collaborate on the same company file at the same time. All users must be networked and must each have their own QuickBooks license.

      Multi-user mode enables more than one person to work on a company file at the same time increasing collaboration and productivity. It improves accuracy because all users are working on the most up-to-date data. Additionally, it ensures data stays protected because individual user access levels can be set. To enable multi-user mode, go to the File menu in QuickBooks and choose “Multi-User Mode.”

      If you need 5 or more users accessing QuickBooks at the same time, please see our QuickBooks Enterprise Solutions products.

      When do I need an additional license?

      Our standard license agreement requires separate QuickBooks licenses for each person who uses QuickBooks software. However, if you have both a laptop and desktop PC, and you’re the only person using QuickBooks, you only need one license. You need to get additional licenses when additional people need to use QuickBooks on their computers.

      What are some common situations in which businesses need to buy additional licenses?

      The most common scenario is when more than one person in the business needs to use QuickBooks, even if only for certain specific tasks. For example, a business owner may want to have a copy of QuickBooks solely for running reports, doing payroll, and printing checks, but his office manager needs to use QuickBooks to enter sales orders and receipts. Accordingly, the business needs two licenses.

      What if I print out reports from my QuickBooks software for another person? Would I need to get an additional license for this person?

      If another person is solely reviewing printed reports that you generate yourself in QuickBooks, then they don’t need to get their own QuickBooks license. However, if they install and/or use QuickBooks, then they will need a separate license.

      Can I run QuickBooks both at the office and at home on a single-user license or do I need to purchase separate licenses for both computers? If so, how do I do that?

      Under the single-user license, you may install QuickBooks software on one computer for access and use by only one specific person; and, install the software on one additional portable computer so long as only the same specific person accesses and uses the software.

      How do I purchase additional licenses outside of what is available on the site?

      You can configure your QuickBooks to suit however many users you need. Please send your inquiry using Contact Us link displayed on each page of our site. We would gladly offer you solution that best suits your needs.

      Is there a discount if I purchase an additional user or license?

      Yes, you will save 10% off a single-user copy of Pro or Premier when you purchase an additional license. Currently, you cannot receive the discount by ordering from the CPAWarehouse.com Website. To get your discount, please place your order and send the request for the price adjustment referencing this page. The 10% discount applies to “add a seat” licenses only.

      Can I run multiple companies from one copy of QuickBooks?

      Yes. You can run as many companies as you want from one copy of QuickBooks. Of course, you’ll still need a separate license for each user of QuickBooks if you have multiple users.

      What is the maximum number of simultaneous users for a QuickBooks company file?

      QuickBooks Premier can accommodate up to 5 simultaneous users. QuickBooks Pro and Premier Edition are best suited for businesses with 1-4 users. (Note that one license is required for each user. A server does not count as a user if no one works on QuickBooks on the server itself). If your business has 5 or more users we recommend the Enterprise Edition.

      Can I install a copy of QuickBooks on my network server? Do I need an additional license?

      You do not need a separate license if you install QuickBooks on a server for other users to access, but no one directly uses QuickBooks on that server. By choosing the Server Installation during the Installation Interview, QuickBooks will install a version that is appropriate for server access but not for regular QuickBooks use.

      What if I have more questions about multiple users?

      You can access additional help on multiple users in several different places:

      • During the QuickBooks installation process
      • In the materials included with your QuickBooks software
      When should I consider QuickBooks Enterprise Solutions?

      Move up to QuickBooks Enterprise Solutions when you’re at the point where you need to handle larger amounts of data (resulting from having more customers, vendors, inventory, and transaction volume) and multiple users with ease. With Enterprise Solutions, you get twice the list capacity of QuickBooks Pro and Premier Edition, and you can scale up to 30 simultaneous users with faster performance. The software also offers in-depth security features with different levels of access to more than 120 individual reports. And it includes 13 predefined user roles to make new user setup fast and easy. Learn more about Enterprise Solutions.

      FAQs

      Can I install QuickBooks Desktop Pro on more than one computer?
      Yes. Your license lets you install the product on up to 3 computers. It also has a multi-company feature.
      What's the difference between Desktop Pro and Premier?
      The Premier product allows up to 5 users while Pro allows 3. Premier also has more reports. You can find more on Premier here.
      What’s the difference in capacity between Pro, Premier and Enterprise?
      Pro and Premier tracks up to 14,500 items, while Enterprise tracks up to 1 million customers, vendors and items.

      QuickBooks Accountant System Minimum Requirements

      • Operating System: Windows 7 SP1, Windows 8.1 Update 1, Windows 10 (32-bit and 64-bit).  Windows Server 2008 R2 SP1, Windows Server 2012 R2.
      • Minimum processor: 2.4 GHz
      • Client RAM Requirements (Minimum): 4 GB
      • Client RAM Requirements  (Recommended): 8 GB
      • Server RAM Requirements (Multi-user Setup):
        05 Users: 8 GB
        10 Users: 12 GB
        15 Users: 16 GB
        20 Users: 20+ GB
      • Hard Disk: 2.5 GB (without company data file storage needs)
      • Solid State Drive (SSD): Storing the large QBW data file on an SSD will greatly speed up the performance and is encouraged.
      • Display: Optimized for 1280X1024 screen resolution or higher, with up to 2 extended monitor support. Best optimized for Default DPI setting for a given machine.
      • DVD-ROM drives: 4 X DVD-ROM drives are needed (unless user is downloading QuickBooks from Intuit server).
      • System processor: System should support at least Streaming SIMD Extensions 2 (SSE2) instruction set.
      • Browser Requirement: Internet Explorer 11
      • INTEGRATION WITH OTHER SOFTWARE: Microsoft Word and Excel integration requires Office 2010, 2013, 2016 or Office 365 (32- and 64-bit). E-mail estimates, invoices and other forms with Microsoft Outlook 2010-2016, Microsoft Outlook with Office 365, Gmail™, Yahoo! Mail®, Outlook.com and other SMTP-supporting e-mail clients. Compatible with QuickBooks Point of Sale version 10.0-12.0. Transfer data directly from Quicken 2014-2016, QuickBooks 4.0-16.0 and Microsoft Excel 2010, 2013 and 2016. BROWSER REQUIREMENT: Internet Explorer 11 (32-bit)
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